Privacy
How CIRCLE handles information.
CIRCLE is a CMS for northern dialects and media content, wholly managed by the Native Communications Society of the NWT. This notice explains what it collects, where it is kept, and the choices people have.
Last updated: October 28, 2026
Who this applies to
This notice covers the people who sign in to CIRCLE to build and care for the library: language keepers, Elders and speakers, educators, collectors, artists and administrators. Accounts are provisioned by the Native Communications Society of the NWT; there is no public sign-up.
What CIRCLE collects
- An email address, used to sign in and to receive notices about the work.
- A name and the role, communities and dialects an account is given to work with.
- Profile details a person chooses to add, such as a short bio or a picture.
- The content a person contributes: words, spellings, images and recordings, with their attribution and the consent given for them.
- A record of governed actions (who submitted, who reviewed, who approved), kept as an audit trail.
- For a learner account, an approximate birth year set by an adult (usually worked out from a class grade band), never by the learner.
Signing in
CIRCLE uses a one-time magic link sent to an account's email. No passwords are used or stored. Sign-in attempts are rate-limited to protect accounts.
Where information is kept
The library and its recordings are hosted in Canada. Information is not sold, and it is not shared except as needed to run the platform or where the law requires it.
What CIRCLE does not do
- No advertising and no tracking pixels.
- No third-party analytics.
- No use of the content to train any AI model. Where machines assist at all, it is kept to the English side; Indigenous spellings and voices are always authored by a person.
Consent and withdrawal
Consent is captured with a recording. A contribution is credited to its source, and a contributor may ask to have their recording withdrawn. When a recording is withdrawn, that item stops being served; the rest of the library keeps working.
Keeping and removing information
Content is kept for as long as it is needed for the library and in line with the retention requirements that apply to this kind of record. A person may ask the Native Communications Society of the NWT to access, correct or remove information about them.
Changes to this notice
The Native Communications Society of the NWT may update this notice as CIRCLE changes. The current version always lives here.
Contact
Questions about privacy can be directed to the Native Communications Society of the NWT through ncsnwt.com.